Program Specialist – International Programs (Mexico Team)

THE OPPORTUNITY
The Program Specialist – International Programs (Mexico Team) plays an essential role in cultivating and
maintaining strong relationships with grant seekers, grantees, and internal and external partners by
applying Foundation best practices. Through a combination of technical assistance, systems support, and
administrative coordination, the Program Specialist helps advance all aspects of WKKF’s programming
efforts in Mexico and the broader Latin America and Caribbean region.
This dynamic, detail-oriented position supports the operational and relational needs of communitycentered grantmaking. The Program Specialist serves as a key connector between WKKF and its partners,
many of whom are grassroots or Indigenous-led organizations operating in historically underfunded
regions. Success in this role requires strong attention to detail, cultural fluency, and a quality customer
service orientation that ensures all partners feel respected and supported as they navigate foundation
systems.
Relationship Management and Program Support
• Serve as the first point of contact and liaison with grantees.
• Provide technical assistance and support to grantees, vendors, community partners, and other
internal and external stakeholders.
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• Format and present information across a range of mediums, including reports, briefings, and
presentations.
• Assist with the planning and execution of events and team huddles.
Administrative and Operational Coordination
• Coordinate and manage all administrative aspects of the team’s work, including scheduling,
meeting logistics, travel arrangements, expense tracking, and administrative planning.
• Prepare internal materials such as presentations and briefings.
• Perform other administrative duties as assigned, including backup support and workload coverage
as needed.
• Ensure the accuracy and integrity of data across organizational programming systems.
Grantmaking and Budget Process Management
• Build and maintain strong, authentic relationships with grant leads, grantseekers, and grantees to
ensure effective communication, provide high-quality customer service, and support
understanding of the Foundation’s strategic direction, processes, and expectations.
• Partner with program staff to manage the flow and timing of multidimensional funding processes,
ensuring critical deadlines and payout targets are met.
• In collaboration with other team members, conduct and synthesize research, analyze data, and
contribute to the development and management of key programming reports.
Grant Portfolio Management and Systems Improvement
• Act as a liaison between grantseekers, grantees, and staff respectively, through written and verbal
communication to share information and ensure the timely receipt of required documentation.
• Manage the grantmaking process in accordance with organizational policies, including budget and
commitment revisions, payment/delivery schedules, and timely grant closure.
• Provide feedback and suggest improvements to data systems, such as Fluxx, and participate in
internal pilot groups for systems enhancement.
Contract Coordination
• Support the processing and tracking of program and operations contracts in partnership with
designated contract leads.
• Assist in managing amendments, confirming deliverables, and ensuring all payments are
completed before contract closure.
This is a critical operational role for someone committed to supporting systems that advance equity and
community leadership. The Foundation is seeking candidates interested in a meaningful, long-term
contribution to this work. The Program Specialist will be a valued member of a cross-functional and
multinational team and must be fully bilingual in Spanish and English, with the ability to collaborate
across languages, identities, and institutional contexts. Travel may be required to support the
responsibilities of this position. All travel is designed to center the needs of grantees and communities,
and the Foundation is committed to supporting a healthy and balanced workplace