Senior Specialist, Advancement Data and Systems

How You’ll Contribute

The Advancement team identifies, cultivates, solicits, and stewards individuals as well as foundation, government and corporate partners who invest in the Society to drive impact through science, technology, education, exploration, and storytelling. The team collaborates across the Society to build transformative and impact-driven strategic partnerships. The team also produces global events that deepen connections and leverage the Society’s power to convene, and directs robust annual, major and planned giving programs empowering the Society with a broad base of public support.

Working within the dynamic and collaborative Advancement Operations team and reporting to the Director, Advancement Data and Systems, the Senior Specialist, Advancement Data and Systems is responsible for all aspects of data queries, segmentation, quality control, and data output as well as data management utilizing the highest quality of data standards and practices to support philanthropic revenue.

Your Impact

Responsibilities Include
Oversee implementation of data select, query, and segmentation requests, including quality control, output and timely delivery of all mail plans, event counts, event lists, requests from external vendors and campaign mail files. (70%)

Maintain all Advancement systems in a manner that ensures the integrity of the data and maximizes fundraising success. (20%)

Manage data, including exporting/importing, validation, and routine analysis.
Update duplicates, deceased or inactive constituents, bad addresses and donor solicitation preferences.
Oversee and run ongoing data update and hygiene processes, including membership expire updates and giving level and recurring gift coding updates.
Follow NGS data management processes to ensure compliance with data privacy, protection, and consent requirements.
Troubleshoot issues with inconsistent data collection or entry procedures. (5%)

Recommend process improvements to increase efficiency for ongoing data processing tasks. (5%)

What You’ll Bring

Educational Background

Bachelor’s degree preferred

Minimum Years and Type of Experience

4+ years as a database professional, including experience with a database(s) supporting fundraising and marketing programs.

Necessary Knowledge and Skills

Proficiency with major nonprofit database, CRM, and eCRM systems such as Blackbaud Raiser’s Edge/NXT and Engaging Networks;
Excellent Microsoft Excel skills including formulas, sorting, filtering.
Experience supporting the data needs of mature nonprofit fundraising programs, including direct response marketing;
Strong quality control skills, including the ability to research, understand and “tell the story” of data queries and counts;
Strong analytical and problem-solving capacity with the ability to spot issues within data and systems and proactively fix them or identify possible solutions;
Ability to manage multiple projects simultaneously while meeting deadlines;
Motivated and dependable, ability to prioritize workload, manage time efficiently, consistently meet required deadlines.
Desired Qualifications

Raiser’s Edge NXT Fundamentals Certification from Blackbaud
Experience with Omatic tools